We are seeking a diligent and detail-oriented Bookkeeping Assistant to join our team. The ideal candidate will possess a strong background in Purchasing Management, Accounts Payable & Receivables, Billing Connection & Invoicing, Document Management, Payroll Processing, and demonstrate expertise in PowerPoints, Excel, report generation, and graph creation. This role will be instrumental in supporting our financial operations and ensuring accuracy and efficiency in bookkeeping tasks.

Key Responsibilities:

• Purchasing Management: Collaborate with vendors to manage purchase orders and negotiate favorable terms. Monitor inventory levels and coordinate procurement activities. Ensure timely delivery of goods and services while optimizing costs.
• Accounts Payable & Receivables: Process incoming invoices accurately and efficiently. Coordinate with suppliers and clients to resolve payment discrepancies. Reconcile accounts payable and receivable statements on a regular basis.
• Billing Connection & Invoicing: Generate invoices promptly and accurately. Conduct negotiation calls with clients to address billing concerns and retain their business. Maintain billing records and ensure compliance with invoicing procedures.
• Document Management: Organize and maintain financial documents and records in a systematic manner. Implement document management best practices to ensure data integrity and confidentiality. Assist in preparing financial reports and statements as needed.
• Payroll Processing: Assist in processing payroll for employees accurately and on time. Verify timekeeping records and resolve discrepancies as necessary. Address employee inquiries related to payroll and benefits.
• Negotiation Calls and Client Service: Engage in negotiation calls with clients to address their concerns and retain their business. Demonstrate excellent communication skills and a client-centric approach to resolve issues effectively. Build and maintain strong relationships with clients to ensure customer satisfaction and loyalty.
• PowerPoints and Excel Expertise: Develop professional presentations using PowerPoint to convey financial information effectively. Utilize advanced features of Excel for data analysis, reporting, and graph creation. Generate comprehensive reports and graphs to visualize financial data and trends.

Requirements

• Proven experience as a Bookkeeping assistant or in a similar role.
• Solid understanding of accounting principles and practices.
• Proficiency in accounting software (e.g., QuickBooks, Xero).
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to work independently and meet deadlines.
• Effective communication skills, both written and verbal.
• Experience working in a virtual or remote environment is a plus.
• Excellent written and verbal communication skills in English.
• Willing to work on the Pacific Standard Time schedule.

System and Work Setup Requirements:

• A stable and high-speed internet connection preferably 25 MBPS or higher with backup in cases of power interruption or service provider issues
• Own PC/laptop with 8GB RAM, and a processor of Core i3 / AMD Ryzen 3 / 2013 Mac equivalent or higher; Windows 10 or above / Catalina 10.15 or newer; with up-to-date web browsers, and security software, 500GB/128 SSD storage
• Headset/earphone with noise cancellation and webcam at 720p or higher resolution
• A designated, quiet, and well-organized workspace free from distractions to facilitate focused work

Benefits